Municipal Clerk

Sheila A. Williams, R.M.C
973-410-5300
swilliams@fpboro.net

Maryann Lang, Deputy Clerk, Registrar, Board of Health Secretary
973-410-5319
mlang@fpboro.net
Lisa DiTaranto, Assistant to the Borough Clerk, Deputy Registrar
973-410-5354
lditaranto@fpboro.net
Public Information
973-410-5300
info@fpboro.net

Hours: Monday through Friday: 9:00 a.m. – 4:30 p.m.

Municipal Clerk’s Office 

The “core” duties of the Municipal Clerk are very diverse and are governed by statutes of the State of New Jersey  (N.J.S.A. 40A:9-135). 

The Clerk’s Office is known as the “gateway to the community” and is always available to assist the public.  The Clerk’s statutory duties are as follows:

  • Secretary to the Governing Body
  • Secretary to the Municipal Corporation
  • Custodian of The Municipal Seal
  • Election Adminstrator and Registrar of Elections
  • Custodian of all official Borough Records
  • Adminstrative Officer and Licensing Officer

Miscellaneous Duties of the Municipal Clerk:

  • Landlord Registration
  • Notary Public
  • Tort Claims
  • Public Information
  • Website Administration
  • New Resident Information Packets
  • Social Media Coordinator

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Elections Information:

Per Governor Murphy’s Executive Order # 144, Changes have been made to the Primary Election which was due to be held on June 2, 2020.

The Primary Election will now be held on July 7, 2020 due to the Covid-19 Emergency.  The Executive Order states that all elections that take place on July 7, 2020 shall be conducted primarily via vote-by-mail ballots, which will automatically be sent to all “ACTIVE” registered Democratic and Republican voters without the need for an application to receive a vote-by-mail ballot.  The County Clerk shall send vote-by-mail applications to “ACTIVE” voters who are registered as “Unaffilliated” and to all “INACTIVE” registered Democrats, Republicans and “Unaffiliated” voters.    At least one location will be open in each municipality to vote in person which will be announced as soon as polling locations have been certified.  There will also be 5 lock boxes in Morris County to drop off your ballots.  More information to come on the location of lock boxes when we receive it from Morris County Elections Board.

The entire Executive Order can be viewed by clicking on the link to the Morris County Board of Elections directly below.

https://nj.gov/infobank/eo/056murphy/pdf/EO-144.pdf

Information on Morris County Elections
http://www.morriselections.org/

Licensing:

The Municipal Clerk’s Office processes applications and executes approval of the following licenses:

All applications are available by clicking on FORMS.

Custodian of Records/OPRA Requests for Public Records

The Municipal Clerk has been designated as the official custodian of records within the Municipality; therefore, all requests for public records must go through The Clerk’s Office. The Clerk is required to fill all open public records requests as well as maintain all official records of the municipality.  If you would like to submit an OPRA request please email them to swilliams@fpboro.net and lditaranto@fpboro.net.

OPRA Form

Information on Obtaining Public Records (OPRA)
http://www.state.nj.us/grc/act.html#definitions


Secretary to the Governing Body:

The Municipal Clerk acts as Secretary to the Governing Body.  The Clerk coordinates meetings, prepares legal notices, meeting agendas and prepares Resolutions for approval by the Governing Body.  The Clerk codifies all Ordinances to incorporate them into the Borough Code.   in The Clerk also attends all meetings of the Governing Body and keeps minutes of all meetings which are required to be held in perpetuity.  All Meeting agendas and minutes of the Governing Body can be viewed by the public by following the link below, which also contain minutes of Planning Board, Zoning Board and Board of Health Minutes.

Agendas & Minutes

 

IMPORTANT LINKS

Municipal Clerk’s Association of New Jersey

 

2020 Census Information:

Please click the link for more information:

Census Information

You can respond right now, with or without your unique Census ID that was mailed in March. Please visit:

www.my2020census.gov

The website to view response rates is at: https://2020census.gov/en/response-rates.html

Select New Jersey, then click City. In the dropdown, you will see Florham Park.  This map is updated daily.